Fleet Administrator

Fleet administrators manage the day-to-day administration of a vehicle fleet, keeping licence records, MOT dates, insurance, and maintenance schedules up to date so operators stay fully compliant. Prism 7 Resourcing places fleet administrators with transport companies, contract hire operators, and logistics businesses across the South East.

Key Duties

Maintaining accurate fleet records including MOT, road tax, service, and insurance renewal dates
Liaising with workshops and approved repairers to book and track vehicle maintenance
Checking driver licence validity and endorsements via DVLA online services
Processing defect reports and ensuring follow-up actions are completed and recorded
Managing the vehicle documentation filing system and keeping digital records up to date
Supporting the transport manager with O-Licence compliance documentation
Handling vehicle hire administration including booking, collection, and return paperwork

Typical Qualifications & Requirements

Previous experience in fleet administration or transport compliance
Working knowledge of DVLA online licence checking and O-Licence requirements
Strong Excel and administration skills
Organised with excellent attention to detail
Certificate of Professional Competence (CPC) in Transport or Road Haulage advantageous

Permanent

Build a long-term career with a permanent fleet administrator role. We partner with established employers across the UK and UAE who offer competitive salaries, clear progression pathways, and genuine job security. Our consultants work with you to find a position that fits both your skills and your ambitions.

Popular

Temp-to-Perm

Start as a temporary fleet administrator worker and transition into a permanent position once you've proven your value. Temp-to-perm is one of the most popular routes for Prism 7 candidates — it lets you assess the employer and the role before committing, while keeping the door open to a long-term placement.

Temporary

Prefer to keep your options open? Temporary fleet administrator work gives you the freedom to gain experience across different employers, sectors, and sites while maintaining flexibility over your schedule. Prism 7 handles all compliance, contracts, and payroll so you can focus on the work.

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Permanent Recruitment

We source and shortlist permanent fleet administrator candidates who are genuinely suited to your business — not just whoever is available. Our consultants handle everything from job brief to offer management, saving you time and reducing the risk of a costly mis-hire.

Popular

Temp-to-Perm

Reduce hiring risk with a working trial period. Our temp-to-perm model lets you assess a fleet administrator candidate in your own environment before making a permanent offer. Prism 7 manages the candidate relationship throughout, ensuring a smooth transition when the time is right.

Temporary & Contract

Need fleet administrator cover at short notice? Our temporary and contract staffing service gives you access to fully vetted, compliance-ready candidates — often within 24 to 48 hours. Ideal for seasonal demand, project work, or unexpected absence, with no long-term commitment required.

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Temporary