Transport Administrator

Transport administrators support the day-to-day running of a traffic office, handling driver paperwork, tachograph records, and communication with customers and drivers. Prism 7 Resourcing places transport administrators with haulage companies, distribution operators, and fleet management businesses across Essex and the South East.

Key Duties

Processing and filing driver tachograph records and daily vehicle check sheets
Updating the TMS with driver allocations, vehicle movements, and delivery completions
Answering incoming calls and emails from drivers, customers, and suppliers
Booking vehicle maintenance appointments and tracking service schedules
Preparing driver packs including route plans, delivery documents, and POD requirements
Assisting with O-Licence compliance administration and driver record keeping
Raising purchase orders for fuel, tyres, and fleet maintenance

Typical Qualifications & Requirements

Previous experience in a transport or traffic office environment
Familiarity with tachograph analysis software and driver compliance records
Proficient in Microsoft Office — particularly Excel and Outlook
Strong organisational skills and ability to manage multiple tasks
Transport CPC or CILT qualification desirable

Permanent

Build a long-term career with a permanent transport administrator role. We partner with established employers across the UK and UAE who offer competitive salaries, clear progression pathways, and genuine job security. Our consultants work with you to find a position that fits both your skills and your ambitions.

Popular

Temp-to-Perm

Start as a temporary transport administrator worker and transition into a permanent position once you've proven your value. Temp-to-perm is one of the most popular routes for Prism 7 candidates — it lets you assess the employer and the role before committing, while keeping the door open to a long-term placement.

Temporary

Prefer to keep your options open? Temporary transport administrator work gives you the freedom to gain experience across different employers, sectors, and sites while maintaining flexibility over your schedule. Prism 7 handles all compliance, contracts, and payroll so you can focus on the work.

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Permanent Recruitment

We source and shortlist permanent transport administrator candidates who are genuinely suited to your business — not just whoever is available. Our consultants handle everything from job brief to offer management, saving you time and reducing the risk of a costly mis-hire.

Popular

Temp-to-Perm

Reduce hiring risk with a working trial period. Our temp-to-perm model lets you assess a transport administrator candidate in your own environment before making a permanent offer. Prism 7 manages the candidate relationship throughout, ensuring a smooth transition when the time is right.

Temporary & Contract

Need transport administrator cover at short notice? Our temporary and contract staffing service gives you access to fully vetted, compliance-ready candidates — often within 24 to 48 hours. Ideal for seasonal demand, project work, or unexpected absence, with no long-term commitment required.

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Permanent