Last updated: 12 May 2026
1. About this policy
This privacy policy explains how Prism 7 Resourcing handles personal information collected through our website. It applies to anyone who contacts us, submits a form, or registers an interest with us.
2. Who we are
The data controller is Dankee Group Limited, trading as Prism 7 Resourcing, registered in England and Wales.
For any data protection matter, contact us at hello@prism-7.co.uk or 01268 330129.
3. The information we collect
We only collect the personal information you choose to provide through our website. Typically this means:
- Your name
- Your email address
- Your phone number
- Anything else you include in a form, message, attachment, or CV submission
We also collect anonymised information about how visitors use our site through cookies and analytics — see our Cookie Policy.
4. Why we use it and our lawful basis
Under the UK GDPR and Data Protection Act 2018, we must have a lawful basis for using your personal data. We rely on:
- Performance of a contract — to respond to enquiries, deliver recruitment services, and place candidates in roles
- Legitimate interests — to operate, manage, and improve our business; to keep you informed about relevant opportunities; and to maintain accurate records
- Legal obligation — to meet HMRC, immigration, payroll, and other statutory requirements
- Consent — for optional services such as marketing emails. You can withdraw consent at any time
5. Who we share it with
We share your information only where necessary, and only with parties bound to protect it:
- Clients we are introducing you to (where you have agreed to be considered for a role)
- Our IT and service providers (website hosting, email, CRM, analytics)
- Government bodies, payroll, and pension providers, where required by law
- Group affiliates within the wider Prism 7 group, where the service involves cross-border placement
We do not sell your personal data to third parties.
6. International transfers
Where your data is transferred outside the UK — for example to our group affiliates or service providers operating in other countries — we do so under the safeguards required by UK data protection law (such as the UK International Data Transfer Agreement or standard contractual clauses).
7. How long we keep it
We keep personal data only for as long as is necessary for the purpose we collected it. As a general rule:
- Enquiry data: up to 2 years from last contact
- Active candidate or client records: for the duration of the relationship and a reasonable period afterwards (typically up to 6 years)
- Records required by law (e.g. payroll, tax): for the period set by the relevant legislation
- Marketing data: until you unsubscribe or ask us to delete it
8. Your rights
You have the right to:
- Be informed about how we use your data
- Access the personal data we hold about you
- Have inaccurate data corrected
- Ask us to delete your data (“right to be forgotten”) in certain circumstances
- Restrict or object to certain types of processing, including direct marketing
- Have your data ported to another provider
- Withdraw consent at any time, where consent is the lawful basis
To exercise any of these rights, email hello@prism-7.co.uk. We will respond within one calendar month.
9. Cookies
Our website uses cookies and similar technologies. See our Cookie Policy for details and to manage your preferences.
10. Security
We use appropriate technical and organisational measures to keep your data secure, including encrypted storage, access controls, and staff training. If a personal data breach occurs that is likely to result in a risk to your rights, we will notify you and the regulator within 72 hours of becoming aware of it.
11. Complaints
If you are concerned about how we handle your personal data, please contact us first at hello@prism-7.co.uk. If you are not satisfied with our response, you have the right to complain to the Information Commissioner’s Office (ICO) — ico.org.uk.
12. Changes to this policy
We may update this policy from time to time. The “Last updated” date at the top will reflect the most recent version.
13. Contact us
Dankee Group Limited, trading as Prism 7 Resourcing
Email: hello@prism-7.co.uk
Phone: 01268 330129
